Corporate digital signage for offices: news, KPIs, a sales board and room signs

A screen earns its place by being somewhere people stop or pass. These are the usual places and the ready-made apps that suit them.

Your own photos, videos, slides and web pages play on the same screens. Apps lists every ready-made app.

Internal communications fail when the screen shows last month's news. So every announcement in the Announcement app carries its own end time, and it leaves the rotation when that moment passes. Your agent writes the item once, says when it ends, and nobody has to remember to take it down.

• Company news and HR updates. Leadership notes, policy changes and key dates, a headline and a line or two that read across the room.
• Recognition. Celebrations shows today's birthdays and work anniversaries, by first name, with the next few days beside them. Kudos shows one recognition at a time, and a Bonusly preset can feed it.
• Channel posts. Workplace posts shows posts with their author and channel, and a Slack preset can read a channel straight onto it. Your agent can write posts from other channels or an intranet.
• The live all-hands. A live HLS feed plays on the floor screens with the agenda beside it, and a fallback image shows if the feed drops. Watch the film for the whole run.
• Screens that sleep. A display schedule puts screens to sleep at night and wakes them in the morning, even when they are offline.

The message board page covers bulletin boards, tickers and social walls in more depth.

A digital sales board shows a sales team where it stands, in a form the whole floor reads at once. Pick the app that fits the number.

The numbers come from wherever you already keep them. A Google Sheet shared by link, a CSV file or a JSON address is read every 5 minutes, or every minute at the shortest. Any system that can send an HTTP POST can post the figures to a card's webhook address, and your agent can also write them itself. If a number stops updating, the screen drops it instead of showing an old one: how to show a dashboard on a TV walks through it.

Show a board with names where the people it names can see it. The apps show what you supply and nothing more.

A break room screen is read by people with a minute to spare, so it can carry more than the hallway screen does. A good loop is short and mixed.

• Today: the date, the weather and the time in the offices you work with, from Weather and World clock.
• People: birthdays and anniversaries, kudos and a staff spotlight, from Celebrations, Kudos and Staff spotlight.
• News and dates: announcements and the next company events.
• A reason to move: a Stretch break guides a short stretch with a shared countdown, and Breathe guides a breathing break.
• Useful: the Wi-Fi code as a scannable sign, and a QR code to the people team's page.

A door sign for each room and a room board for the lobby read the calendars you already have. Meeting room digital signage covers Microsoft 365, Google Workspace and ICS calendars, private meetings and what happens when the calendar goes quiet.

At reception, the Welcome board greets visitors by time of day and lists today's named visitors with their company, a note and the time. Supply only the names that reception is happy to show on a public screen. Wayfinding adds the directory and arrows to the right floor.

A fire drill reaches exactly the floor it is for. Tag the screens by floor, and a notice goes to every screen with the tag. When it ends, each screen returns to what it was playing. Emergency alerts covers notices your agent starts, alerts from your emergency notification system and a bar that a building sensor can raise.

Give each screen tags, such as Floor3 or London. One request then reloads, reassigns or takes over every screen with a tag, and your agent asks for a screenshot from each to see the result. If you want a second pair of eyes first, turn on review, and each change waits for your approval before it plays.

What is corporate digital signage?

It is screens in a company's own buildings that show internal information: news, schedules, KPIs, recognition, room status and safety notices. It differs from retail signage because the audience is employees and visitors, and the content is the company's own.

Can HR and communications update screens without IT?

Yes. The person who owns the content asks their agent, and the agent changes the screens and checks a screenshot. Review can hold each change for an approver.

Does it work with Microsoft 365, Google and Slack?

Room calendars in Microsoft 365 and Google Workspace, and calendars with an ICS address, can fill room signs and agendas. A Slack preset reads a channel onto the Workplace posts app, and a Google Sheet or a JSON address feeds a board. Data sources lists them.

How many screens can one office have?

As many as you hang. No plan counts or prices screens, and pricing lists what each plan includes.

Start, pair the reception screen and ask your agent for a visitor welcome and the Wi-Fi code. Add the news loop when the first screen looks right.