Meeting room digital signage: In use, Available and what is next

The door sign is a ready-made app that your agent fills from the room's calendar. It reads the calendar through its own connection, so screenRIG never connects to your calendar. Cedar Room is a made-up room, so its meetings are demo content, but the run is real: 26 October 2026, on screenRIG's test environment, in a time zone where it was late morning. The pictures are drawn by the Player (the screenRIG app on the screen) in a browser window.

Then the organizer cancels the planning meeting.

1. You

   The planning meeting was cancelled.

2. Agent

   Done. The sign says Available now, free until 12:20, with Design critique next in 44 minutes. The week page, the second page on the same screen, no longer shows the planning meeting either.

Your agent decides what leaves the calendar. A meeting's title goes on the sign only when it is marked public, and every other meeting is written as "Booked". The sign shows whatever it is given, so the rule lives in your request and in your agent. You can change it with one sentence.

A sign built this way cannot book a room. It shows the state of a calendar that someone else owns.

The second page is a Week schedule: days across, hours down, today highlighted with a marker at the current time. The cancelled meeting is gone here too, so both pages agree.

An old Available is worse than no sign: someone walks in on a meeting. So the sign is built to go dark rather than show a stale answer.

1. You

   Refresh the sign every five minutes while you are running. If you stop for twenty minutes, blank it instead of showing an old status.

2. Agent

   Everything I write to the sign expires after twenty minutes, so if I stop, it goes blank by itself. I also tested it with a 45-second expiry and watched the screen. About 13 seconds after the expiry the old status was still up, and by about 45 seconds after it the sign was gone and the page was black.

A black door sign is a visible fault, and your agent's next update clears it. A stale Available would have looked fine and been wrong.

Does it connect to my calendar?

No. Your agent reads the calendar through its own connection and puts the meetings on the sign. Tell it which meetings and details it may read.

How many rooms can one agent run?

Each room is a screen with its own sign. Tag the screens by floor, and one request can reload or reassign all of them at once.

Start free, pair the screen outside your room and ask for your own door sign. Tell your agent which meetings it may show.